---
title: How do Changer Orders work
description: The standard FACS Change Order template is designed to manage contract changes that occur on the project.
---

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# How do Changer Orders work

## The standard FACS Change Order template is designed to manage contract changes that occur on the project.

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### **Key Fields and Sections**

#### **General Info**

- **Number** (required)
- **Subject**, **Type**, **Assignee**, **Creator**
- **Date Initiated** & **Date Approved**
- **Total Amount** – auto-calculated from items
- **Time Extension** – in days

#### **Details**

- **Requested By**, **Reason for Change**, **Description, Justification for extension**
- **Items Table** – add or select existing Pay Items
  
    - Items can show overruns and allow adjustments
    - System suggests Quantity Change to balance overruns
    - **Dollar Change** auto-calculated

#### **Signatures**

- **Submitted by**
- **Approved by**

 

**NOTE:** After the first project payment period is closed, a Change Order is the only way to update an existing items quantity.

 

---

### **Additional Features**

- Includes standard fields: **Workflow**, **Contributors**, **Comments**, **References**
- Items cannot be reduced below 0 or below stockpiled quantity paid
- **Change Orders** follow this workflow:  
  *Anticipated → Submitted → Under Review → Approved or Canceled*

Approved and Canceled statuses are **locked**. Only a Project Administrator can revert them and only if they are not included in a pay period.

 

---

### **Special Logic**

- **On Approval**:
  
    - New items are added as of the Change Order’s approval date
    - Existing item quantities update based on the approved change
    - These updates affect the pay period that includes the Change Order approval date
- **Unapproving Restrictions**:  
  A Change Order **cannot** be moved back to Under Review if:
  
    - A later Change Order has already been approved (Change Orders need to be unapproved in reverse approval order)
    - The approval date falls within a closed pay period (pay period needs to be opened before an included change order can be edited)
      
      ### Location
      
      Documents \> Change Order
      
       
      
      If you have any questions, or need additional assistance, please reach out to our support team at [support@facsware.com](mailto:support@facsware.com) and we will be happy to assist you.

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