---
title: How does Material Acceptance work
description: The standard FACS Material Acceptance template is designed to track approved material quantity for required items, necessary to allow payment.
---

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# How does Material Acceptance work

## The standard FACS Material Acceptance template is designed to track approved material quantity for required items, necessary to allow payment.

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### **Key Fields and Sections**

Each project item must have **only one Material Acceptance entry**.

- **Item Number** (Required, Unique) – selected from the Pay Item list. Once selected, the following fields auto-display:
  
    - **Funding Source**
    - **Section Number**
    - **Section Description**
    - **Item Description**
    - **Authorized Quantity**
    - **Authorized Amount**

#### **Auto-Calculated Fields** (Read-only):

- **Accepted Quantity** – Sum of all values entered in the table below
- **Recorded Quantity** – Total quantity recorded on Daily Reports for the item
- **Remaining Quantity** – Accepted Quantity minus Recorded Quantity
  
    - *Displayed in red if negative* (indicates payment is withheld due to insufficient material acceptance)

### **Material Acceptance Table**

Tracks each acceptance entry for the item:

- **Accepted Quantity** (Required)
- **Date** (Required)
- **Remarks** (Multi-line Text)
- **Creator** (auto-filled)

 

**NOTE:** The date of each Material Acceptance entry determines the payment period the accepted quantity will be allowed within.

 

### **Additional Features**

- Includes standard fields: **Workflow**, **Contributors**, **Comments**, **References**
- Once a specific Material Acceptance records has been used in a payment period, that record cannot be edited or deleted
- **Material Acceptance** has no workflow.

 

### Location

Documents \> Material Acceptance

 

If you have any questions, or need additional assistance, please reach out to our support team at [support@facsware.com](mailto:support@facsware.com) and we will be happy to assist you.

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