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      How does Material Stockpile work

      The standard FACS Material Stockpile template is designed to track payment for the material portion of select items.

      Key Fields and Sections

      Item Details

      Each project item can have only one stockpile payment entry.

      • Item Number (Required, Unique) – selected from the Pay Item list
        Displays:

        • Funding Source

        • Item Description, Unit

        • Authorized Quantity, Unit Price, Authorized Amount

      Auto-Calculated Fields (Read-only):

      • Recorded Quantity – Sum of all quantity from published Daily Reports

      • Stockpile Quantity – Sum of stockpile quantities in this entry

      • Paid Quantity – Total from approved Daily Reports + this entry’s stockpiles

      • Remaining Quantity – Authorized Quantity minus Paid Quantity

        • Shown in red if negative

      • Paid Amount – Combines:

        • Daily Report payments (Recorded Qty × Unit Price)

        • Stockpile payments (Unit Qty × Stockpile Unit Price)

      • Total Stockpile Amount – Sum of all stockpile payments in this entry

      • Remaining Amount – Reflects threshold-adjusted limit

        • Considers material-only stockpile pricing (excluding labor/equipment)

      CAUTION: Stockpile payments cannot exceed the authorized amount for an item. Projects may apply a stockpile threshold (less than 100%) to preserve funds for labor and equipment when setting up their project item list.

       

      Material Section

      Material Stockpile Details Table

      Captures each stockpile payment record:

      • Stockpile Unit Quantity (4 decimal places)

      • Stockpile Unit Price (2 decimal places)

      • Stockpile Amount (calculated)

      • Date (Required)

      • Remarks

      • Creator

       

      Additional Features

      • Includes standard fields: Workflow, Contributors, Comments, References

      • Once a specific Material Stockpile records has been used in a payment period, that record cannot be edited or deleted

      • Material Stockpile has no workflow.

       

      Location

      Documents > Material Stockpile

       

      If you have any questions, or need additional assistance, please reach out to our support team at support@facsware.com and we will be happy to assist you.