---
title: How to create a new List Template
description: The List Library allows Pro users to create, manage, and structure lists used throughout Document Templates. Lists act as data sources for fields like dropdown menus, tables, and checklists.
---

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2. [List Library](https://support.facsware.com/knowledge/list-library?hsLang=en)

# How to create a new List Template

## The List Library allows Pro users to create, manage, and structure lists used throughout Document Templates. Lists act as data sources for fields like dropdown menus, tables, and checklists.

 

![](https://support.facsware.com/hs-fs/hubfs/image-png-Jun-21-2025-10-41-44-7016-PM.png?width=688&height=637&name=image-png-Jun-21-2025-10-41-44-7016-PM.png)

The List Library provides a centralized way to create structured, reusable data sets for your templates. It supports streamlined list management, smart imports, display flexibility, and consistent data entry across projects.

### **List Creation**

- Lists can be created from the List Library
- Each list must have a **destination type** selected before creation:
  
    - **Data**
    - **Standard Table**
    - **Prefilled Table**

This selection defines how the list will be used and what configuration options are available.

 

 

---

### **List Type**

- **Data** – Values can be used to populate any Catalog field
- **Standard Table**  – Creates the structure of a table that can be used within a Document Template to capture information in a specific format.
- **Prefilled Table** - Creates the structure of a table that can be used to prefill with specific values and then placed within a Document Template. Prefilled tables are most often used to create Checklists.

 

---

### **List Level**

- **Account** – Values shared across all projects.
- **Project** – Values are specific to a single project.

 

---

### **Field & Structure Rules**

- Max of **20 columns** per list.
- Columns can be hidden from display (useful for background/reference data). Lists are allowed a maximum of **6 columns** to display
- Fields allowed: **Catalog, Date/Time, Number, Text, Formula**

 

**NOTE:** The order the columns display in the List Library \> Layout area is the order the values in the list will display when the list is viewed.

---

### **Editing & Locking**

- **Account List structure** (column setup) is fixed; only values can be changed.
- **Prefilled Tables** offer a "Lock field in entry" setting to control whether values can be edited directly within a Document Template entry or only in the settings area.

 

---

### **Integration with Document Templates**

- Lists feed into **List-sourced fields** (e.g., dropdowns, tables).
- List values are updated via **Account/Project Settings**, not from within the Document Template.
- List structure and fields are **not connected** to those in the Document Template Library (though field property options are similar).

 

### Location

List Library

 

If you have any questions, or need additional assistance, please reach out to our support team at [support@facsware.com](mailto:support@facsware.com) and we will be happy to assist you.

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