Each User has two roles - Account and Project. Both of these roles can be edited within the Account Settings area.
Selecting a User and clicking Edit, or selecting multiple Users and clicking Bulk Edit, will allow for updating the User's Account Role and Default Project Roles.
The Account Role determines if the User requires a paid or free license. The Account role also determines what Default Project Roles are available.
As an example, Users with Account Role = Read Only can only be set to a Default Project Role of Read Only.
Please see the support side page on User Permissions to learn more about each specific role.
WARNING: Changes made at the Account level will impact the User's current Project Roles.
Archiving, or Deleting, Users both remove the User's ability to access the system and set the User license to Inactive.
Users should be Archived if the User may need access again. This allows for the User License to reactivated and all previous permissions and entries the User created will be restored.
Users should be Deleted if the User will not need access at any point in the future. There is no ability to recover a deleted User. The User can be added again, but will be treated as a new User and will not retain any previous permissions or access to entries they created.
If you have any questions, or need additional assistance, please reach out to our support team at support@facsware.com and we will be happy to assist you.