---
title: How to markup referenced files
description: file markup
---

[Skip to content](https://support.facsware.com/knowledge/how-to-markup-a-file-#main-content)

[Need Help?](https://support.facsware.com/knowledge/kb-tickets/new?hsLang=en)

![logo\_2x.png\]](https://support.facsware.com/hs-fs/hubfs/FACS_January_2020/Images/logo_2x.png?height=40&name=logo_2x.png)

Open main navigation

Close main navigation

- [Need Help?](https://support.facsware.com/knowledge/kb-tickets/new)

 Hello. How can we help?

- There are no suggestions because the search field is empty.

1. [Knowledge Base](https://support.facsware.com/knowledge?hsLang=en)
2. [Standard Documents](https://support.facsware.com/knowledge/standard-documents?hsLang=en)

# How to markup referenced files

## The Markup feature lets you annotate PDF and image files directly within FACS — no need to download the file, mark it up in a separate program, and re-upload it. This is designed to make field documentation faster and clearer, right where you're already working.

![File Markup](https://support.facsware.com/hs-fs/hubfs/Support/Knowledge%20Base%20Files/Support%20Site%20Images/File%20Markup.png?width=670&height=325&name=File%20Markup.png)

 

### **Overview**

The Markup feature is available in two places:

- **File Reference Viewer** — for files attached to entries
- **File Cabinet Viewer** — for files stored in your project's File Cabinet

The **Markup** button only appears for supported file types: PDF and image files (JPG, JPEG, PNG, etc.) and can be accessed from the file viewer by selecting the desired file to be marked up and clicking View.

 

### **Markup Features**

Once you open Markup on a file, you can:

- Draw arrows, circles, rectangles, and lines
- Freehand draw
- Highlight areas of the file
- Add text notes/comments
- Choose from a selection of colors for drawings and highlights

You can also clear all markups at once or delete individual markups before saving.

 

### **Saving Your Markup**

When you select **Save**, your markup is merged directly into the original file — it isn't kept as a separate overlay or a second file. The marked-up version replaces the original, while keeping the same file name and its association with the entry or File Cabinet record.

Because the marked-up file becomes the file of record, it's what you'll see everywhere that file is used going forward, including:

- Exports
- Project Exports
- Photo Details Reports
- Search results

There is as a **Save As** option which saves a copy of the original file with the markup. This file is saved to the same entry/folder as the original file and allows for creating a markup without impacting the original file. 

When **Saving As** a new file name is needed, the system will automatically add 'markup' to the end of the original file name for this reason. The file name can be edited.

 

### Location

Documents \> File Reference    |   Project \> File Cabinet

 

If you have any questions, or need additional assistance, please reach out to our support team at [support@facsware.com](mailto:support@facsware.com) and we will be happy to assist you.

- [Getting Started](https://support.facsware.com/knowledge/getting-started?hsLang=en#main-content)

    - [User Preferences](https://support.facsware.com/knowledge/getting-started?hsLang=en#user-preferences)
- [Account Settings](https://support.facsware.com/knowledge/account-settings?hsLang=en)
- [Project Settings](https://support.facsware.com/knowledge/project-settings?hsLang=en)
- [Standard Documents](https://support.facsware.com/knowledge/standard-documents?hsLang=en)
- [List Library](https://support.facsware.com/knowledge/list-library?hsLang=en)
- [Document Library](https://support.facsware.com/knowledge/document-library?hsLang=en)
- [Reports](https://support.facsware.com/knowledge/reports?hsLang=en)
- [Billing](https://support.facsware.com/knowledge/billing?hsLang=en)
- [Release Notes](https://support.facsware.com/knowledge/release-notes?hsLang=en#main-content)

    - [2026](https://support.facsware.com/knowledge/release-notes?hsLang=en#2026)
    - [2025](https://support.facsware.com/knowledge/release-notes?hsLang=en#2025)
- [FAQs](https://support.facsware.com/knowledge/faqs?hsLang=en)
- [Mobile iOS](https://support.facsware.com/knowledge/mobile-ios?hsLang=en)

[![FACS](https://support.facsware.com/hs-fs/hubfs/FACS%20Logo%20FINAL.jpg?width=200&height=100&name=FACS%20Logo%20FINAL.jpg "FACS")](http://www.facsware.com)

Copyright © 2026, FACS