The File Cabinet can be used to store files related to the Project.
The File Cabinet is designed to hold files that commonly need to be referenced on the project. With its integrated ‘drag and drop’ functionality folders and files can be easily bulk loaded into the Platform.
The File Cabinet has a Project wide folder that is shared with all Users who are granted access to the File Cabinet.
The Private folder is accessible by only the logged in User. The Private folder is accessible portal wide.
Files stored within the File Cabinet are available in the Reference Module.
TIP: The File Cabinet limits the upload size of files to 50 MB. This file size limit can pose an issue when loading video files. Please see How to reduce video file size to learn how large video files can be loaded.
| Number | Description | Notes |
| 1 | Upload File, Create new Folder and File Display Preferences. Folders and Files can also be dragged and dropped into the folder structure. |
File names can contain the following characters: 0-1, a-z, A-Z, ~!@#$%^()-_+`=][}{;.,. Folder and file names however cannot contain the ampersand character ‘&’, this character will be replaced by the Platform with a hyphen. |
| 2 |
List of folders, additional folders can be nested below these top-level project folders. Folders can be downloaded by right-clicking on the folder and selecting "Download" |
The width of the folder display menu can be modified by reducing the file window. Large folders may time out while downloading, so recommend downloading subfolders, but smaller projects may download the full project by selecting the main project-level folder |
| 3 | Folders and files can display as icons, as seen above, or in a detail list format. | When files are shown in a 'list' view, the list can be sorted by the column headers. |
| 4 | Search allows for finding files within a specific folder or across all folders. | Search for a specific term to return fewer results. |
| 5 | Displays the total number of files and the total folder size. | Files that have been added as a Reference to an Entry cannot be deleted. |
CAUTION: The File Cabinet will only upload folders via Drag and Drop if there is a file in at least one folder being loaded.
TIP: Folders that hold many large files will take longer to load. Organize files, especially photos, into sub folders by date or location. This will prevent a single folder from holding too many files.
Location
Enter a project > Menu > Service > File Cabinet
If you have any questions, or need additional assistance, please reach out to our support team at support@facsware.com and we will be happy to assist you.